CHIEF JUDGE DUTIES - SENIOR DIVISION
7:00 a.m. -- Report to Michigan Hall,
2. 7:00 a.m. - 8:30 a.m. -- Set up your work area and prepare to meet your judges. At this time determine the number of judges for each category and the number of projects for each judge. As the judges arrive they will check in at a central area and then be sent to you. [If a judge comes to you without a name tag and judge number, send him or her back to the central check-in at the front of the hall.]
As the judges check in, tell them judging orientation will be at 8:30 a.m. Coffee and donuts will be available for them at the front of the hall. There will be “lunch chits” available again this year.
3. 8:30 a.m. -- Orientation of Judges. Although many of the judges have received detailed instructions in the mail, you should remind them of the following:
a) Assign judges in groups of 2 or 3 and distribute computer printout sheets listing the projects by number that they are to judge. Judges should wear the “judge ribbon” so that the students will know when a Science Fair judge (as opposed to a professional award judge) has interviewed them.
b) Every student must be interviewed. Interviews should last approximately ten minutes each. If the student is not at his or her project, the judges should notify the Chief Judge at once. If there is no project at the exhibit location number, the judges are to indicate “No Show” (NS) on the computer printout.
c) When the judging group decides on the color ribbon to be awarded, they should indicate this next to the project numbers on the computer printout. The color ribbons should be distributed as follows:
Blue ribbons (OUTSTANDING) are the very best projects, which deserve consideration for top, ranking; approximately 35-40% of all projects should be blue ribbon. The blue ribbon projects will be judged individually by the judges and in more detail during round two.
Green ribbon (EXCELLENT) are projects, which still should show scientific, thought and ability but are not in the running for the top places; approximately 50-55% of all projects should be green ribbon.
Red ribbons (HONORABLE MENTION) are those projects that show a minimum of scientific thought and effort; only 10-15% of the projects should be red ribbon.
d) Judges may also decide during this round of judging which of the blue ribbon projects deserve the top places (first, second, and third). Multiple place awards are possible, especially in the larger categories. Please discuss this with the Chief Judge. If the judges feel that none of the projects warrants a first place award, then no second or third place awards may be given and the highest award in that category would be a blue ribbon. Please ask the judges to avoid this situation if possible. If the judges decide the places during this round, these should be indicated on the computer printout.
e) If the projects have been divided among several groups of judges, the judges will need to confer together regarding their top selections in order to arrive at a consensus regarding the places. Additional interviewing may need to take place.
f) Judges should not put colored stickers on the project ID cards at this time. The students who will be asked to stay for the afternoon round of judging will receive a special sticker after all students have been dismissed for lunch.
g) All Computer printout sheets must be returned to the Chief Judge before noon.
4. 9:00 - Judging takes place.
5. If there are a significant number of “blue ribbon” projects, the judges may wish to independently judge these projects in order to determine their final rankings.
6. When your senior division judges have finished their entire category judging, ask them if they want to help with Grand Award Judging. If they will do this, they should report to Kathy Kitzmann at the table near the science fair office at the front of the hall. They will be assigned projects to judge, beginning as soon as judges are available.
7. As the judges return their computer printout sheets to you, you should look them over to make sure every project has been judged (or is a “No Show”) and to ensure that there is a fair distribution of ribbon colors. If any upgrading needs to be done, it should be done before the list is submitted to Data Processing. When you are finished checking over the sheet, complete the information requested at the bottom (‘Total of each award”, “Chief Judge Signature”, “Chief Judge Name - printed”, and “Time”) then return the sheet to Data Processing.
8. Complete the “Grand Award Consideration” form. This form will list the top projects in each category and indicate which of these should go on for Grand Award judging. Include the exhibit location number, project number, and title. Submit one copy to the Grand Award judging desk, one to Data processing, and keep one copy for yourself. Please note that this year, Grand Award judging is not limited to only two projects per category or to only first place projects. We may need a “broader base” of projects to choose from!
9. - 1:00 p.m. After the students have been dismissed for lunch, those students who are being asked to stay for Grand Award Judging will need to receive a special sticker on their project ID card.
10. Late morning-5:00 p.m. GRAND AWARD JUDGING
As it states in your cover letter, Grand Award judging will be done concurrently, using judge score sheets. The judges will do individual interviews and they will cross categories in their judging.
Your responsibilities during this time period will be to:
-- direct judges to the correct project locations.
-- put out award labels as they become available.look over returned cards to be sure that they are completed properly.
11. All projects that are being judged for Grand Award will be rank ordered based on the Z-score.
IN THE EVENT OF A COMPUTER PROBLEM . . . . PUNT
1) Use the “mark sense” cards to score the Blue ribbon projects as described above.
2) Each judge then manually sorts all of his/her cards by total score (after breaking any ties) and places them in descending order (e.g., highest score is the top card in the pile).
3) In the upper right corner of the card (in the box called (SEF/ISEF JUDGES SCORE CARD) the judge writes the rank number of each card, starting with #1 for the highest score.
4) The judge then resorts the cards so they are in order by Finalist number.
5) On a sheet provided by the Chief Judge, the judge records the RANK NUMBER in the box next to the Finalist number.
6) When all judges have completed Round Two of judging and have written their rank number on the JUDGING ASSIGNMENT sheet, the Chief Judge will total all of the rank numbers. Based on these rank number SUMS the Chief Judge will come up with the final ribbon awards for first, second, third, and blue (lowest rank sum is the best project).
THANK YOU FOR YOUR HELP (AND PATIENCE) WITH ALL OF THE ASPECTS INVOLVED IN JUDGING THIS YEAR’S PROJECTS.
During the day please jot down any ideas for improvements that come to mind and give them to one of the Judging Directors.