Join Our Team and Inspire the Next Generation of Scientists!

The annual Science and Engineering Fair of Metro Detroit is a vibrant event that celebrates curiosity, innovation, and the pursuit of knowledge, and has been a tradition for 68 consecutive years. We bring together students from public and private schools (grades 3-12) across metropolitan Detroit (7 counties) to showcase their scientific talents and foster a lifelong passion for STEM. To make this event a success, we rely on a dedicated team of enthusiastic volunteers. We are currently seeking individuals to fill the following key leadership and committee roles. If you are passionate about science, education, and community engagement, we encourage you to apply!

1. Volunteer Co-Chairs, Science Fair (Operational Management)

Role Overview: The volunteer Co-Chairs are at the heart of the Science and Engineering Fair of Metro Detroit, overseeing the comprehensive planning and execution of this exciting annual event. Working collaboratively, the Co-Chairs will manage the day-to-day operations, coordinate a dynamic team of volunteer committees, and ensure the successful implementation of directives from the Board of Directors. This leadership role is crucial for bringing the science fair to life and serves as a primary point of contact for stakeholders. This position reports directly to the Board of Directors.

Key Responsibilities:

Lead the overall operational planning and execution of the annual science fair.
Coordinate and provide guidance to all volunteer committee chairs and their teams.
Ensure that directives and strategic goals set by the Board of Directors are effectively implemented.
Serve as the main point of contact for internal and external inquiries regarding the science fair operations.
Facilitate regular meetings and communication among committee chairs to ensure alignment and progress.
Oversee the master event timeline and ensure key milestones are met.
Problem-solve and address any operational challenges that arise during the planning and execution phases.
Collaborate with the Board on strategic planning and post-event evaluation.

Desired Skills & Qualifications:

Proven experience in project management, event management, or operational leadership, preferably in a non-profit or volunteer-driven organization.
Strong leadership and team-building skills with the ability to motivate and manage diverse groups of volunteers.
Excellent organizational and planning abilities with a keen eye for detail.
Effective communication and interpersonal skills, with the ability to interact professionally with board members, volunteers, schools, students, and the public.
Ability to work collaboratively and delegate tasks effectively.
Proactive problem-solver with the ability to think strategically and adapt to changing circumstances.
Passion for science education and community engagement.

Commitment:

Significant time commitment required (~5 hrs/wk), particularly in the months leading up to the fair (10-40 hrs/wk), with flexibility for meetings and active operational oversight.
Attendance at key planning meetings and full availability during the science fair event. Attendance at the annual Regeneron International Science and Engineering Fair (ISEF) is optional but encouraged.

To Apply: Please send a resume and letter of interest outlining your relevant experience to volunteer@sefmd.org.

2. Volunteer Logistics & Event Operations Coordinator (Committee Chair)

Role Overview: The Volunteer Logistics & Event Operations Coordinator will lead the committee responsible for the seamless execution of all physical and operational aspects of the Science and Engineering Fair of Metro Detroit. This hands-on role involves meticulous planning and coordination to ensure a safe, efficient, and well-equipped environment for all participants. This position reports to the Science Fair Co-Chairs.

Key Responsibilities:

Lead and coordinate the Logistics & Event Operations Committee.
Manage all aspects of venue relations, including booking, layout design, setup, and teardown.
Work with various vendors and union-based organizations (such as at the event venue), as necessary.
Develop and implement the event day schedule, ensuring smooth transitions and timing.
Establish and oversee safety protocols and emergency procedures for the event.
Coordinate all technical requirements, including audio-visual equipment, power distribution, and internet access.
Plan and manage event signage for navigation and information, as well as sponsor visibility.
Oversee security arrangements for the event.
Coordinate the provision of food and refreshments for participants and volunteers, if applicable.
Recruit and manage committee members (volunteers) to assist with logistical tasks.

Desired Skills & Qualifications:

Experience in event planning, logistics management, or operations.
Strong organizational and problem-solving skills.
Ability to manage multiple tasks and deadlines effectively.
Excellent attention to detail.
Good communication and teamwork skills.
Ability to remain calm and effective under pressure.
Familiarity with venue management and supplier coordination is a plus.

Commitment:

Minimal time commitment Q3/Q4, Q1/Q2 ~2 hrs/wk to 5 hrs/week, plus extra hours during fair week.
Regular committee meetings and significant hands-on work during the setup, event days, and teardown of the fair.

To Apply: Please send a resume and letter of interest outlining your relevant experience to volunteer@sefmd.org.

3. Volunteer Judging Coordinator (Committee Chair)

Role Overview: The Volunteer Judging Coordinator is critical to upholding the integrity and quality of the Science and Engineering Fair of Metro Detroit. This individual will lead the Judging Committee in all aspects of the judging process, from recruiting qualified judges to ensuring a fair and efficient evaluation of student projects. An ideal candidate will have a background in science or education. This position reports to the Science Fair Co-Chairs.

Key Responsibilities:

Lead and coordinate the Judging Committee.
Develop and implement a strategy for recruiting a diverse and qualified pool of volunteer judges.
Organize and conduct training sessions for all judges on evaluation procedures and ethical considerations.
Oversee the development, refinement, and distribution of judging criteria, rubrics, and score sheets.
Manage the assignment of judges to projects, considering expertise and potential conflicts of interest.
Manage/work with volunteers to execute professional awards judging.
Coordinate all logistical aspects of the judging floor on event day, ensuring a smooth and organized process.
Oversee the collection, verification, and tabulation of scores.
Work closely with the Awards Committee regarding the results.
Recruit and manage volunteer members for the Judging Committee.

Desired Skills & Qualifications:

Background in a scientific or educational field is highly preferred.
Experience in volunteer management, project management, or coordination.
Strong organizational and administrative skills.
Excellent communication and interpersonal skills, with the ability to train and guide volunteers.
Commitment to fairness, objectivity, and ethical conduct.
Ability to manage data and ensure accuracy in score tabulation.
Familiarity with science fair judging processes is an advantage.

Commitment:

Minimal time commitment (~1 hr/wk) in Q3/Q4, Q1/Q2 ~5 hrs/wk, plus extra hours during fair week.
Significant planning work in the months leading up to the fair, including recruitment and training periods. Intensive involvement during the judging portion of the event.

To Apply: Please send a resume and letter of interest outlining your relevant experience to volunteer@sefmd.org.

4. Volunteer School & Student Outreach Coordinator (Committee Chair)

Role Overview: The Volunteer School & Student Outreach Coordinator will champion the Science and Engineering Fair of Metro Detroit within the educational community. This role focuses on building strong relationships with local schools and districts (e.g., public schools, surrounding districts, private/charter schools) to maximize student participation and provide necessary support. This position reports to the Science Fair Co-Chairs.

Key Responsibilities:

Lead and coordinate the School & Student Outreach Committee.
Develop and implement an outreach strategy to engage local schools, teachers, and students.
Serve as the primary point of contact for schools, educators, students, and parents regarding participation.
Promote the science fair through presentations, information sessions, and distribution of materials.
Manage the student registration process, ensuring clarity and accessibility.
Develop and provide resources and support materials for teachers and students to facilitate project development, including running limited training sessions.Track participation numbers and gather feedback from schools.
Recruit and manage volunteer members for the Outreach Committee.

Desired Skills & Qualifications:

Experience in education, community outreach, or communications.
Strong interpersonal and public speaking skills.
Excellent written and verbal communication abilities.
Ability to build and maintain positive relationships with diverse stakeholders.
Good organizational skills and the ability to manage information effectively.
Familiarity with local school systems and educational networks is a strong asset.
Passion for encouraging student involvement in STEM.

Commitment:

· Time commitment ~4 hrs/wk in Q3/Q4, and in Q1/Q2 is ~2 hrs/week.

Consistent outreach efforts throughout the school year, with peak activity during recruitment and registration periods.

To Apply: Please send a resume and letter of interest outlining your relevant experience to volunteer@sefmd.org.

5. Volunteer Coordinator (Committee Chair)

Role Overview: The Volunteer Coordinator is essential for building and managing the team of general event volunteers (non-judges) who make the Science and Engineering Fair of Metro Detroit run smoothly. This role involves recruiting, assigning, training, and appreciating the volunteers who support various aspects of the fair. This position reports to the Science Fair Co-Chairs.

Key Responsibilities:

Lead and coordinate the Volunteer Coordination Committee.
Develop and execute a plan for recruiting a sufficient number of general event volunteers.
Create, distribute, and manage volunteer schedule
Work with organizations with volunteer programs that can support fair activities
Create clear role descriptions for various volunteer positions (e.g., registration desk, event guides, setup/teardown crew, information booth).
Manage the volunteer application and assignment process.
Develop and deliver pre-fair communication and orientation/training sessions for all general volunteers.
Oversee and support volunteers on the day(s) of the science fair, ensuring they have the information and resources needed.
Implement strategies for volunteer recognition and appreciation.
Recruit and manage volunteer members for the Volunteer Coordination Committee.

Desired Skills & Qualifications:

Experience in volunteer management, human resources, or event coordination.
Excellent interpersonal and communication skills.
Strong organizational and leadership abilities.
Ability to motivate and manage teams of people effectively.
Positive and welcoming demeanor.
Experience with volunteer management software or databases is a plus.

Commitment:

Minimal time commitment (~1 hr/wk) in Q3/Q4, and Q1/Q2 ~3 hrs/wk to 5 hrs/wk, plus extra hours during fair week.
Planning and recruitment efforts in the months leading up to the fair, with intensive activity during volunteer training and on event days.

To Apply: Please send a resume and letter of interest outlining your relevant experience to volunteer@sefmd.org.

6. Volunteer Finance Coordinator (Committee Chair)

Role Overview:

The Volunteer Finance Coordinator plays a key role in managing the operational finances of the Science and Engineering Fair of Metro Detroit. This individual will work closely with the Board Treasurer to oversee budgeting, expense tracking, and financial record-keeping, ensuring the organization's financial activities are conducted efficiently and transparently. This position reports to the Science Fair Co-Chairs and works in close collaboration with the Board Treasurer and Fundraising Coordinator.

Key Responsibilities:

Lead and coordinate the Finance Committee (Operational).
Track operational income and expenses against the approved budget.
Process payments and reimbursements in a timely manner.
Manage and maintain accurate financial records for all operational activities.
Prepare regular financial reports for the Co-Chairs and Board as required.
Ensure compliance with all established financial policies and procedures.
Recruit and manage volunteer members for the Finance Committee.
Collaborate with the Fundraising Coordinator to ensure accurate tracking of donated funds.

Desired Skills & Qualifications:

Experience in bookkeeping, accounting, or finance. CPA is preferred.
Strong numerical acumen and meticulous attention to detail.
Excellent organizational and record-keeping skills.
Familiarity with budgeting and financial reporting principles.
Integrity and the ability to handle financial information with confidentiality.
Proficiency with accounting software and spreadsheets (e.g., Excel, QuickBooks) is required.

Commitment:

Minimal time commitment (~2 hrs/wk) throughout the year, with some extra hours during key periods.
Ongoing responsibilities throughout the year, with increased activity during budget preparation and peak expense periods.

To Apply:

Please send a resume and letter of interest outlining your relevant experience to volunteer@sefmd.org.

7. Volunteer Fundraising Coordinator (Committee Chair)

Role Overview:

The Volunteer Fundraising Coordinator is essential to supporting the financial sustainability of the Science and Engineering Fair of Metro Detroit through strategic fundraising efforts. This individual will focus on securing financial and in-kind support from the community by identifying and cultivating relationships with local sponsors and donors. This position reports to the Science Fair Co-Chairs and works in close collaboration with the Board Treasurer and Finance Coordinator.

Key Responsibilities:

Lead and coordinate the Fundraising Committee (Operational).
Identify and pursue local corporate and community sponsorship opportunities.
Actively seek out and secure in-kind donations to support fair operations.
Plan, coordinate, and execute any operational fundraising events or initiatives.
Provide primary support for grant writing efforts, including research and proposal assistance.
Develop and maintain relationships with new and existing donors.
Recruit and manage volunteer members for the Fundraising Committee.
Work with the Finance Coordinator to ensure proper documentation and reporting of all incoming funds and donations.

Desired Skills & Qualifications:

Experience in fundraising, sponsorship development, sales, or event planning.
Creative and strategic thinker with the ability to identify fundraising opportunities.
Excellent communication and interpersonal skills for building relationships with potential donors.
Strong organizational and project management abilities.
Experience with grant writing or donor relations is a significant asset.
A passion for science education and community engagement.

Commitment:

Varying time commitment (~3-5 hrs/wk) throughout year.
Ongoing responsibilities throughout the year, with focused activity leading up to and during specific fundraising campaigns, events, and grant cycles.

To Apply:

Please send a resume and letter of interest outlining your relevant experience to volunteer@sefmd.org.

8. Volunteer Awards Coordinator (Committee Chair)

Role Overview: The Volunteer Awards Coordinator is responsible for all aspects of recognizing student achievement at the Science and Engineering Fair of Metro Detroit. This role involves leading the Awards Committee to define award categories, procure awards, and execute a memorable awards ceremony. This position reports to the Science Fair Co-Chairs.

Key Responsibilities:

Lead and coordinate the Awards Committee.
Collaborate with the Judging Committee and Co-Chairs to define appropriate award categories and criteria.
Research, source, and order all awards, including trophies, medals, certificates, and any sponsored prizes.
Manage the awards budget effectively.
Plan and oversee the logistics and execution of the awards ceremony, including script development, presenter coordination, and flow of the event.
Ensure accurate preparation and distribution of all awards.
Coordinate with the Communications team for publicizing award winners (if applicable).
Work with Volunteer coordinator to source members for the Awards Committee.

Desired Skills & Qualifications:

Experience in event planning, project management, or a similar coordination role.
Strong organizational skills and meticulous attention to detail.
Creativity and an eye for presentation.
Good communication and interpersonal skills.
Ability to manage a budget and work with vendors.
Public speaking or event hosting experience is a plus.

Commitment:

Time commitment 1 hr/wk in Q3/Q4, 2-4 hr/wk in Q1, extra hours during fair week, and 5 hrs/wk in April.
Planning and procurement activities in the months leading up to the fair, with intensive involvement in the preparation and execution of the awards ceremony.

To Apply: Please send a resume and letter of interest outlining your relevant experience to volunteer@sefmd.org.

9. Volunteer Communications & Marketing Coordinator (Committee Chair)

Role Overview: The Volunteer Communications & Marketing Coordinator will be the voice of the Science and Engineering Fair of Metro Detroit, responsible for promoting the event and engaging the community. This role involves leading the Communications & Marketing Committee to manage all external communications and marketing efforts. This position reports to the Science Fair Co-Chairs.

Key Responsibilities:

Lead and coordinate the Communications & Marketing Committee.
Develop and implement a communications and marketing plan to promote the science fair.
Manage and update content on the science fair website.
Maintain and grow the science fair's presence on social media platforms.
Design and create promotional materials (e.g., flyers, brochures, digital graphics).
Cultivate relationships with local media outlets, write and distribute press releases, and manage event listings.
Coordinate photography and videography for the event.
Ensure consistent branding and messaging across all communications.
Work with Outreach Coordinator to promote participation in schools, etc..
Work with Volunteer Coordinator to source members for the Communications & Marketing Committee.

Desired Skills & Qualifications:

Experience in communications, marketing, public relations, or a related field.
Excellent written and verbal communication skills.
Proficiency with website content management systems (e.g., WordPress) and social media platforms.
Experience with graphic design tools (e.g., Canva, Adobe Creative Suite) is an asset.
Ability to develop engaging content and tailor messages for different audiences.
Strong organizational and project management skills.
Media relations experience is a plus.

Commitment:

Ongoing work throughout the year, with increased activity during key promotional periods leading up to the fair. Time commitment ~1 hr/wk Q3/Q4, Q1 ~4 hrs/wk.

To Apply: Please send a resume and letter of interest outlining your relevant experience to volunteer@sefmd.org.Examples of previous work or a portfolio are welcome.

10. Volunteer Technology Coordinator (Committee Chair)

Role Overview: The Volunteer Technology Coordinator will oversee the technological infrastructure supporting the Science and Engineering Fair of Metro Detroit. This role involves managing online platforms, supporting virtual components if applicable, and ensuring smooth technical operations. This position reports to the Science Fair Co-Chairs.

Key Responsibilities:

Lead and coordinate the Technology Committee.
Manage and maintain the online registration system for students, judges, and volunteers.
Administer any online judging platforms or software used by the fair.
Provide technical support for any virtual or hybrid components of the science fair.
Troubleshoot technical issues that arise before and during the event.
Maintain and support internal communication tools used by the organizing team (e.g., shared drives, communication platforms).
Advise on technology needs and potential solutions.
Ensure data security and privacy compliance for all managed platforms.
Recruit and manage volunteer members for the Technology Committee.

Desired Skills & Qualifications:

Strong IT skills and technical aptitude, including technical support experience.
Experience with managing online platforms, databases, or registration systems.
Familiarity with web technologies and virtual event platforms is a plus.
Problem-solving and troubleshooting abilities.
Good communication skills, with the ability to explain technical information to non-technical users.
Ability to work independently and manage technical projects.
Experience in a technical support role is beneficial.

Commitment:

Time commitment ~3 hrs/wk year-round (additional in Aug/Sept)
Ongoing support as needed, with focused effort during registration periods, platform setup, and the event itself.

To Apply: Please send a resume and letter of interest outlining your relevant experience to volunteer@sefmd.org.